Introduction
This notice (BHMG Notice) describes how BH Medical Group Inc. and its subsidiaries and related companies (collectively, BHMG) handle and protect data to which BHMG is provided access in connection with the recruiting process. For the avoidance of doubt, the BH Medical Group of companies are not affiliated with the General Electric Company, and any references to “BH” found within the BH HealthCare careers site are because the recruitment and on-boarding systems of BH Medical Group are still in transition from the systems used by the General Electric Company following the separation of BH Medical Group.
By making available your BHMG Candidate Data, as defined below, you confirm that:
- You have reviewed this BHMG Notice and agree that BHMG may process your BHMG Candidate Data in accordance with this BHMG Notice;
- You have provided any notices and obtained any consents needed to provide information concerning others (e.g., information about employment references); and
- Your BHMG Candidate Data may be transferred and processed worldwide, including the US and other countries that may not be deemed to provide the same level of data protection as your home country, for the purposes and in the manner specified in this BHMG Notice.
BHMG will process BHMG Candidate Data in accordance with this BHMG Notice, unless in conflict with requirements of applicable law, in which case applicable law will prevail.
Your consent to the provisions of this BHMG Notice is required in order to submit or make available BHMG Candidate Data. If you decline to submit or make available your BHMG Candidate Data, it may affect your ability to apply for or receive an offer of employment.
This BHMG Notice does not form part of any contract of employment offered to candidates hired by BHMG.
Definitions
BHMG Candidate Data is identifiable information that an individual makes available to BHMG either directly or indirectly in connection with the recruiting process, or sharing your work experience or interests. BHMG may collect BHMG Candidate Data directly from a job candidate or from third parties, for example, in connection with a background or employment check or employment reference, subject to your consent where required by law. BHMG Candidate Data may include a variety of information, such as candidate status, work history/job data, education, compensation, employer feedback, questionnaire results, contact information, previous addresses or names, additional information provided by the candidate (e.g., a cover letter), expertise or project work publicly shared, driver’s license number as required for certain positions, references, and criminal history where permitted by law.
Processing refers to any action performed on BHMG Candidate Data, such as collecting, recording, organizing, storing, transferring, modifying, using, disclosing, or deleting.
Sensitive BHMG Candidate Data is BHMG Candidate Data concerning nationality or citizenship, race or ethnic origin, criminal history, or trade union membership. BHMG does not request or consider information concerning religion, sex life or political opinions in connection with recruiting.
Collection
You may use various electronic and paper methods to submit BHMG Candidate Data to BH. You agree that, in addition to collecting BHMG Candidate Data directly from you, BHMG may collect BHMG Candidate Data from third parties, for example, from recruiters, in connection with a background or employment check or an employment reference (subject to your consent where required by law) or, to the extent permitted by law, from a recruiting or other web site where you may have provided information about your work experience or interests.
Processing and Retention
BHMG processes BHMG Candidate Data for legitimate human resources and business management purposes. These include identifying and evaluating candidates for BHMG positions; record-keeping related to hiring processes; analyzing the hiring process and outcomes; and conducting background checks, where permitted by law. In addition, BHMG Candidate Data may be used to comply with BHMG’s legal, regulatory and corporate governance requirements. If a candidate is hired, BHMG Candidate Data may be used in connection with his/her employment consistent with BHMG’s employment data protection policies.
In addition to using BHMG Candidate Data for the position for which you have applied, BHMG may retain and use your BHMG Candidate Data to consider you for other positions. If you do not want to be considered for other positions or would like to have your BHMG Candidate Data removed, you may contact BHMG as specified under Inquiries, Complaints, Objections and Restrictions below. Unless required for tax or other legal purposes or in connection with employment as specified above, BHMG Candidate Data will be retained for a maximum of three years (or less where required by law).
Sharing with Third Parties
BHMG may transfer BHMG Candidate Data to external third-party providers performing certain services for BHMG. Such third-party providers have access to BHMG Candidate Data solely for the purposes of performing the services specified in the applicable service contract, and BHMG requires the providers to undertake security measures consistent with the protections specified in this BHMG Notice.
BHMG may be required to disclose certain BHMG Candidate Data to other third parties (1) as required by law; (2) to protect BHMG’s legal rights to the extent authorized or permitted by law; or (3) in an emergency where the health or safety of a candidate or other individual may be endangered. In addition, in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of BHMG’s business, BHMG may transfer BHMG Candidate Data to successor entities or parties.
International Data Transfers
BHMG operates globally in over 150 countries. Accordingly, BHMG Candidate Data may be transferred to and processed in the US and other countries that may not be deemed to provide the same level of data protection as your home country. BHMG maintains and applies employment data protection standards consistent with those specified in this BHMG Notice to its operations globally. Additionally, BHMG has entered into an Intragroup Agreement. HB’s privacy practices, described in this BHMG Candidate Privacy Notice, comply with the APEC Cross Border Privacy Rules (CBPR) system. The APEC CBPR system provides a framework for organisations to ensure protection of personal information transferred among participating APEC economies. More information about the APEC framework can be found here.
Sensitive BHMG Candidate Data
BHMG may perform background and criminal checks where permitted by law, and may process other Sensitive BHMG Candidate Data, such as citizenship or nationality information or health information, when relevant for a position and permitted by law. If BHMG intends to collect Sensitive BHMG Candidate Data from third parties, you will be provided notice and the opportunity to consent. If you have a disability and would like BHMG to consider an accommodation, you may provide that information during the recruiting process. To the extent you make Sensitive BHMG Candidate Data available to BHMG, you consent to BHMG processing such Data in accordance with this BHMG Notice.
Security and Confidentiality
BHMG employs technical and organizational measures designed to protect the integrity, confidentiality, security and availability of BHMG Candidate Data, and to comply with applicable legal requirements for information security. BHMG limits access to internal systems that hold BHMG Candidate Data to individuals who need access for a legitimate business purpose.
BHMG Candidate Rights
You may exercise the following rights in relation to your BHMG Candidate Data:
Access, Correction, Deletion and Portability: BHMG will provide you access to your BHMG Candidate Data that BHMG holds, as well as a means to make that data portable, to the extent required by law in your home country, regardless of the location of the BHMG Candidate Data processing. You may request correction or deletion of that BHMG Candidate Data, except where retention is required by your contractual relationship with BHMG, in the context of a legal dispute, or as otherwise required by law. If access, correction, deletion or portability is denied, the reason for the denial will be communicated to you.
Automated Decisions: BHMG generally does not make recruiting or hiring decisions based solely on automated decision-making within the meaning of the EU General Data Protection Regulation. In the event that BHMG relies solely on automated decision-making that could have a significant impact on you, BHMG will provide you an opportunity to express your views and will provide any other safeguards required by law.
Inquiries, Complaints, Objections and Restrictions: You may withdraw consent to the processing of your BHMG Candidate Data or submit inquiries, complaints, objections and/or requests to restrict processing to the processing of your BHMG Candidate Data by sending a request in writing to: BH Medical Group 10615 Shadow Wood DrHouston, TX 77043, United States; by email at info@biohopkins.com . The processes described in this BHMG Notice supplement any other remedies and dispute resolution processes provided by BHMG and/or available under applicable law.
If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.
Direct Marketing
BHMG will not use BHMG Candidate Data to offer you any products or services for personal or family consumption (“direct marketing”) or provide BHMG Candidate Data to third parties for their direct marketing. These restrictions do not apply to contact or other personal data obtained in the context of a customer, consumer or other non-employment relationship with BHMG.
Changes to this Notice
BHMG reserves the right to modify this BHMG Notice by posting changes to relevant BHMG websites. If you submit additional BHMG Candidate Data or request to be considered for a BHMG position following the effective date of a modified BHMG Notice, your BHMG Candidate Data will be handled in accordance with the BHMG Notice in effect at that time.
Effective Date: January 6th, 2023
